When to Remediate PDFs

Use this framework to avoid expensive remediation work on documents that should be HTML in the first place.

Keep as PDF and Remediate

The file must preserve fixed layout exactly as published or signed.
Users must download, print, or archive the document in official format.
The source document exists and can be retagged with accessible structure.
The publication frequency is low enough to maintain remediation quality.

Prefer HTML Conversion

Content changes frequently and needs rapid updates.
Users need responsive reading on mobile and assistive technologies.
The document is primarily informational and not format constrained.
You want CI-based accessibility checks and scalable governance.

Decision Rule

If the content is living, frequently updated, and primarily consumed online, default to HTML. If the format is legally fixed or archival, remediate the PDF with strict QA controls.